REPORT

DCA 09/10-08-INVITATION TO NEGOTIATE FOR

Administrative Service for the State Product Approval System

for the Florida Building Commission

Evaluation and Negotiation Team Members:

Ila Jones, Manager, Codes and Standards

Mo Madani, Technical Planning Manager, Codes and Standards

Ed Carson, Florida Building Commission

Sheri Coven, Department of Community Affairs

Donna Smith, Department of Management Services, Purchasing Analyst

Final Scores and Ranks of All Proposals Submitted in response to the ITN

Firm Name	Final Score	Ranking
Ted Berman and Associates, LLC	.... 167	1
Cap Government	156	2
Building Officials Association of Florida	.........145	3
Clemons, Rutherford & Associations, Inc.	.........138	4

Evaluation Scorecard:

Firm	Ila	Mo	Ed	Sheri	Donna	Average Score
Ted Berman and Associates, LLC	A: 90 B: 60 {Total: 185} C: 35	A: 90 B: 50 {Total: 175} C: 35	A: 90 B: 30 {Total: 155} C: 35	A: 90 B: 30{Total: 155} C: 35	A: 88 B: 40 {Total: 163} C: 35	167
Cap Government	A: 70 B: 60 {Total: 164} C: 34	A: 70 B: 55 {Total: 159} C: 34	A: 70 B: 34 {Total: 138} C: 34	A: 70 B: 60{Total: 164} C: 34	A: 70 B: 50{Total: 154} C: 34	156
Building Officials Association of Florida	A: 70 B: 60 {Total: 170} C: 40	A: 62 B: 50 {Total: 152} C: 40	A: 58 B: 12 {Total: 110} C: 40	A: 70 B: 30{Total: 140} C: 40	A: 62 B: 50 {Total: 152} C: 40	145
Clemons, Rutherford & Associations, Inc.	A: 70 B: 60 {Total: 162} C: 32	A: 70 B: 40 {Total: 142} C: 32	A: 72 B:12 {Total: 116} C: 32	A: 73 B: 30 {Total: 135) C: 32	A: 65 B: 40 {Total: 137} C: 32	138

Notes:

1. A: Qualifications/Performance/References (Maximum 100 point).
2. B: Scope of Work (Maximum 60 point).
3. C: Price (Maximum 40 points) - C” was determined: scored based on lowest to highest price (lowest price received maximum points and highest price received lowest points)

Building Officials Association of Florida: (40 points)

Ted Berman & Associates: [40 – [(561,180 – 494,955)/494,955] X 40] = 35

Cap Government: [40 – [(566,400 – 494,955)/494,955] X 40] = 34

Clemons Rutherford & Associates: [40 – [(594,875 – 494,955)/494,955] X 40] = 32

	Budget
Building Officials Association of Florida	$ 446,349
Cap Government	$ 494,950
Ted Berman & Associates	$ 499,349

The Evaluation and Negotiation Team (“the Team”) met on February 22, 2010 to discuss the offers submitted by the Respondents and which Respondent the Team believed could provide the best value and service for the money. Since the budgets from the three Respondents were so close, the discussion was directed toward the two Respondents the Team believed could provide the best value and service based on the entity’s experience and capacity to deliver the service: Ted Berman & Associates and Cap government. The Team believed both entities could perform the administrative and review functions; however, given Ted Berman and Associates experience with the Program, including the many positive references from manufacturers, it was determined that Ted Berman & Associates could provide the best value and service for the money.

Recommendation: The Evaluation and Negotiation Team voted 4-1 to recommend Ted Berman & Associates for the Product Approval Administrator contract.