HURRICANE RESEARCH ADVISORY
COMMITTEE
April 4, 2011—Meeting XIV
Embassy
Suites Hotel; 3705 Spectrum Dr, Tampa, Florida 33612; (813)
977-7066
Meeting Objectives
Ø To Approve Regular Procedural Topics
(Agenda and Summary Report)
Ø To Review Current Research Project Updates and Results
Ø To Discuss Self-Adhering Underlayment for Tile Roof Systems
Ø To Discuss Additional Research Supporting Hurricane Resistant
Construction
Standards Development
Ø To Consider Public Comment
Ø To Identify Needed Next Steps,
Assignments and Agenda Items for Next Meeting
All Agenda Times—Including Public
Comment and Adjournment—Are Subject to Change
Meeting
Agenda
11:00 Welcome
Review and Approve Agenda
Review and Approve June 7, 2010 Facilitator’s Summary Report
Presentation on FY 2010-2011
Hurricane Resistance Research
Discussion on Self-Adhering
Underlayment for Tile Roof Systems
Discussion on Follow-up Research Supporting
Hurricane Resistant Construction
Standards
Development
Soffit test standard development
Continued funding of roof system
testing projects
Next Steps: Agenda Items, Needed Information, Assignments, Date and Location
Adjourn
Contact Information and Project Webpage
Jeff Blair: jblair@fsu.edu ; http://consensus.fsu.edu/FBC/hrac.html
HRAC MEMBERSHIP AND REPRESENTATION
At the January
26, 2005 Commission meeting, Chairman Rodriguez appointed a small coordinating
group consisting of Commissioners and other stakeholder representatives,
charged with identifying what research is being conducted related to building
failure issues resulting from the 2004 hurricanes, identifying any research
gaps on key issues identified but not being researched, and finally, to ensure
that the Commission is provided with all relevant research findings on each of
the major issues, prior to the Commission considering code enhancements
resulting from lessons learned.
Raul L.
Rodriguez, AIA, Chair of the Florida Building Commission, made the following
appointments to the Hurricane Research Advisory Council. Members are charged
with representing their stakeholder group’s interests, and working with other
interest groups to develop a consensus package of recommendations for submittal
to the Florida Building Commission.
Members and Representation
Raul Rodriguez, AIA, Chair Architects
Chris Schulte Roofing
contractors
Do
Kim, P.E. Insurance
industry
Jim
Schock, CBO Building
officials
Jamie
Gascon Local
government
Craig
Parrino, P.E. Product
manufacturers (concrete products)
Tim
Reinhold, PhD, P.E. Insurance
industry/Researchers
Joe
Crum, CBO (President, BOAF) Building
officials
Jack
Glenn, CBO Home
builders
Dave
Olmstead Product
manufacturers (windows)
John
Ingargiola Federal
government (FEMA)
Richard
Reynolds Insurance
Industry
HRAC PROCEDURAL GUIDELINES
PARTICIPANTS’ ROLE
ü The Committee process is an opportunity
to explore possibilities. Offering or exploring an idea does not necessarily
imply support for it.
ü Listen to understand. Seek a shared
understanding even if you don’t agree.
ü Be focused and concise—balance
participation & minimize repetition. Share the airtime.
ü Look to the facilitator(s) to be
recognized. Please raise your hand to speak.
ü Speak one person at a time. Please don’t
interrupt each other.
ü Focus on issues, not personalities.
Avoid stereotyping or personal attacks.
ü To the extent possible, offer options to
address other’s concerns, as well as your own.
ü Represent and communicate with member’s
constituent group(s).
FACILITATORS’ ROLE
ü Design and facilitate a participatory
task force process.
ü Assist participants to stay focused and
on task.
ü Assure that participants follow ground
rules.
ü Prepare agenda packets and provide
meeting summary reports.
GUIDELINES FOR
BRAINSTORMING
ü Speak when recognized by the
Facilitator(s).
ü Offer one idea per person without
explanation.
ü No comments, criticism, or discussion of
other's ideas.
ü Listen respectively to other's ideas and
opinions.
ü Seek understanding and not agreement at
this point in the discussion.
THE NAME STACKING PROCESS
ü Determines the speaking order.
ü Participant raises hand to speak.
Facilitator(s) will call on participants in turn.
ü Facilitator(s) may interrupt the stack
(change the speaking order) in order to promote discussion on a specific issue
or, to balance participation and allow those who have not spoken on an issue an
opportunity to do so before others on the list who have already spoken on the
issue.
ACCEPTABILITY
RANKING SCALE
During the
meetings, members will be asked to develop and rank options, and following
discussions and
refinements, may be asked to do additional rankings of the options if requested
by members and staff. Please be prepared to offer specific refinements or
changes to address your reservations. The following scale will be utilized for
the ranking exercises:
HRAC CONSENSUS PROCESS
The Committee
will seek to develop a package of consensus-based recommendations for submittal
to the Florida Building Commission.
General consensus is a participatory process whereby, on matters of
substance, the members strive for agreements which all of the members can
accept, support, live with or agree not to oppose. In instances where, after vigorously
exploring possible ways to enhance the members’ support for the final decision
on a recommendation, and the Committee finds that 100% acceptance or support is
not achievable, final decisions will require at least 75% favorable vote of all
members present and voting. This super
majority decision rule underscores the importance of actively developing
consensus throughout the process on substantive issues with the participation
of all members and which all can live with.
In instances where the Committee finds that even 75% acceptance or
support is not achievable, publication of recommendations will include
documentation of the differences and the options that were considered for which
there is more than 50% support from the Committee.
The Committee
will develop its recommendations using consensus-building techniques with the
assistance of the facilitator.
Techniques such as brainstorming, ranking and prioritizing approaches
will be utilized. Where differences
exist that prevent the Committee from reaching a final consensus decision (i.e.
with support of at least 75% of the members) on a recommendation, the Committee
will outline the differences in its documentation.
The Committee’s
consensus process will be conducted as an open process consistent with
applicable law. Committee members,
staff, and facilitator will be the only participants seated at the table. Only
Committee members may participate in discussions and vote on proposals and
recommendations. The facilitator, or a Committee member through the
facilitator, may request specific clarification from a member of the public in
order to assist the Committee in understanding an issue. Observers/members of the public are welcome to speak during
the public comment period provided at each meeting, and all comments submitted
on the public comment forms provided in the agenda packets will be included in
the facilitator’ summary reports.
Facilitator
will work with staff and Committee members to design agendas that will be both
efficient and effective. The staff will
help the Committee with information and meeting logistics.
To enhance the
possibility of constructive discussions as members educate themselves on the
issues and engage in consensus-building, members agree to refrain from public
statements that may prejudge the outcome of the Committee’s consensus
process. In discussing the Committee
process with the media, members agree to be careful to present only their own
views and not the views or statements of other participants. In addition, in
order to provide balance to the Committee process, members agree to represent
and consult with their stakeholder interest groups.
PUBLIC
COMMENT FORM
The
Name:
Organization:
Meeting Date:
Please make your
comment(s) as specific as possible, and offer suggestions to address your
concerns.
Please limit comment(s) to
topics within the scope of the Committee, and refrain from any personal attacks
or derogatory language.
The facilitator may, at
his discretion, limit public comment to a maximum of three-minutes (3) per
person, depending on the number of individuals wishing to speak.
COMMENT:
Please give completed form(s) to the
Facilitator for inclusion in the meeting summary report.