FLORIDA BUILDING COMMISSION

HURRICANE RESEARCH ADVISORY COMMITTEE

June 7, 2010—Meeting XVIII

Rosen Centre Hotel; 9840 International Dr, Orlando Florida 32819; (407) 996-9840

 

Meeting Objectives

 

Ø  To Approve Regular Procedural Topics (Agenda and Summary Report)

Ø  To Hear a Report Regarding 2010 FBC Amendments Initiatives of Respective Workgroups

Ø  To Hear an Update Regarding Wind Load Requirements for Air Conditioning Equipment Options for Demonstrating  Compliance

Ø  To Hear a Presentation on FY 2009-2010 Hurricane Resistance Research

Ø  To Discuss Follow-up Research Supporting Hurricane Resistant Construction

            Standards Development

Ø  To Consider Public Comment

Ø  To Identify Needed Next Steps, Assignments and Agenda Items for Next Meeting

 

All Agenda Times—Including Public Comment and Adjournment—Are Subject to Change

 

Meeting Agenda

11:00    Welcome

            Review and Approve Agenda

            Review and Approve October 13, 2009 Facilitator’s Summary Report

            Report on Status of 2010 FBC Amendments Initiatives of Respective Workgroups

Update on FBC Wind Load Requirements for Air Conditioning Equipment Options for Demonstrating  Compliance

Presentation on FY 2009-2010 Hurricane Resistance Research

Discussion on Follow-up Research Supporting Hurricane Resistant Construction

            Standards Development

Next Steps: Agenda Items, Needed Information, Assignments, Date and Location

 Adjourn

 

Contact Information and Project Webpage

Jeff Blair: jblair@fsu.edu ; http://consensus.fsu.edu/FBC/hrac.html

 

 

 

HRAC MEMBERSHIP AND REPRESENTATION

 

At the January 26, 2005 Commission meeting, Chairman Rodriguez appointed a small coordinating group consisting of Commissioners and other stakeholder representatives, charged with identifying what research is being conducted related to building failure issues resulting from the 2004 hurricanes, identifying any research gaps on key issues identified but not being researched, and finally, to ensure that the Commission is provided with all relevant research findings on each of the major issues, prior to the Commission considering code enhancements resulting from lessons learned.

 

Raul L. Rodriguez, AIA, Chair of the Florida Building Commission, made the following appointments to the Hurricane Research Advisory Council. Members are charged with representing their stakeholder group’s interests, and working with other interest groups to develop a consensus package of recommendations for submittal to the Florida Building Commission.

 

 

Members and Representation

 

Raul Rodriguez, AIA, Chair                                                Architects                                                       

Chris Schulte                                                               Roofing contractors

Do Kim, P.E.                                                              Insurance industry                                          

Jim Schock, CBO                                                        Building officials                                

Jaime Gascon                                                              Local government                   

Craig Parrino, P.E.                                                      Product manufacturers (concrete products)

Tim Reinhold, PhD, P.E.                                            Insurance industry/Researchers

Joe Crum, CBO (President, BOAF)                            Building officials

Jack Glenn, CBO                                                        Home builders

Dave Olmstead                                                           Product manufacturers (windows)

John Ingargiola                                                                        Federal government (FEMA)

Richard Reynolds                                                        Insurance Industry

 

 

HRAC PROCEDURAL GUIDELINES

 

PARTICIPANTS’ ROLE

ü  The Committee process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.

ü  Listen to understand. Seek a shared understanding even if you don’t agree.

ü  Be focused and concise—balance participation & minimize repetition. Share the airtime.

ü  Look to the facilitator(s) to be recognized. Please raise your hand to speak.

ü  Speak one person at a time. Please don’t interrupt each other.

ü  Focus on issues, not personalities. Avoid stereotyping or personal attacks.

ü  To the extent possible, offer options to address other’s concerns, as well as your own.

ü  Represent and communicate with member’s constituent group(s).

 

FACILITATORS’ ROLE

ü  Design and facilitate a participatory task force process.

ü  Assist participants to stay focused and on task.

ü  Assure that participants follow ground rules.

ü  Prepare agenda packets and provide meeting summary reports.

 

GUIDELINES FOR BRAINSTORMING

ü  Speak when recognized by the Facilitator(s).

ü  Offer one idea per person without explanation.

ü  No comments, criticism, or discussion of other's ideas.

ü  Listen respectively to other's ideas and opinions.

ü  Seek understanding and not agreement at this point in the discussion.

 

THE NAME STACKING PROCESS

ü  Determines the speaking order.

ü  Participant raises hand to speak. Facilitator(s) will call on participants in turn.

ü  Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.

ACCEPTABILITY RANKING SCALE

During the meetings, members will be asked to develop and rank options, and following

discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:

Acceptability

Ranking

Scale

4 = acceptable,  I agree

3 = acceptable, I agree with minor reservations

2 = not acceptable, I don’t agree unless major reservations addressed

1 = not acceptable

 

 

HRAC CONSENSUS PROCESS

 

The Committee will seek to develop a package of consensus-based recommendations for submittal to the Florida Building Commission.  General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose.  In instances where, after vigorously exploring possible ways to enhance the members’ support for the final decision on a recommendation, and the Committee finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting.  This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with.  In instances where the Committee finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Committee.

 

The Committee will develop its recommendations using consensus-building techniques with the assistance of the facilitator.  Techniques such as brainstorming, ranking and prioritizing approaches will be utilized.  Where differences exist that prevent the Committee from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Committee will outline the differences in its documentation.

 

The Committee’s consensus process will be conducted as an open process consistent with applicable law.  Committee members, staff, and facilitator will be the only participants seated at the table. Only Committee members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Committee member through the facilitator, may request specific clarification from a member of the public in order to assist the Committee in understanding an issue. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator’ summary reports.

 

Facilitator will work with staff and Committee members to design agendas that will be both efficient and effective.  The staff will help the Committee with information and meeting logistics.

 

To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Committee’s consensus process.  In discussing the Committee process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Committee process, members agree to represent and consult with their stakeholder interest groups.

 

PUBLIC COMMENT FORM

 

The Florida Building Commission and the Hurricane Research Advisory Committee encourage written comments—All written comments will be included in the meeting summary report.

 

Name:                                                                                               

Organization:                                                                                   

Meeting Date:                                                                      

 

Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.

 

Please limit comment(s) to topics within the scope of the Committee, and refrain from any personal attacks or derogatory language.

 

The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.

 

COMMENT:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            

Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.