Tampa, Florida
Embassy Suites Hotel
3705 Spectrum Blvd, 33612
813-977-7066
Ø To Review
Status of 2004-2005 Hurricanes Response Initiative
Ø To Hear a Presentation
by University of Florida on 2007-2008 Research and 2008 Hurricanes
Ø To Hear a Presentation
on Development of ASCE 7- 2010
Ø To Discuss
Additional Research Supporting Hurricane Resistant Construction Standards
Development
AGENDA
2:00 Welcome
Review
and Approve Agenda
Review
and Approve January 30, 2008 Facilitator’s Summary Report
Review Status of 2004-2005
Hurricanes Response Initiative
Presentation
by University of Florida on 2007-2008 FBC Sponsored Research
and 2008 Hurricanes
Presentation on Development of
ASCE 7- 2010
Discussion
on Additional Research Supporting Hurricane Resistant Construction
Standards Development
Next Steps
Adjourn
At the January 26, 2005 Commission meeting, Chairman Rodriguez appointed a small coordinating group consisting of Commissioners and other stakeholder representatives, charged with identifying what research is being conducted related to building failure issues resulting from the 2004 hurricanes, identifying any research gaps on key issues identified but not being researched, and finally, to ensure that the Commission is provided with all relevant research findings on each of the major issues, prior to the Commission considering code enhancements resulting from lessons learned.
Raul L. Rodriguez, AIA, Chair of the Florida Building Commission, has made the following appointments to the Hurricane Research Advisory Council. Members are charged with representing their stakeholder group’s interests, and working with other interest groups to develop a consensus package of recommendations for submittal to the Florida Building Commission.
Raul Rodriguez, AIA, Chair Architects
Chris Schulte Roofing contractors
Do Kim, P.E. Insurance
industry
Nick D'Andrea, CBO Building
officials
George Wiggins, CBO Local
government
Craig Parrino, P.E. Product
manufacturers (concrete products)
Tim Reinhold, PhD, P.E. Insurance
industry/Researchers
Joe Crum, CBO (President, BOAF) Building officials
Jack Glenn, CBO Home
builders
Dave Olmstead Product
manufacturers (windows)
John Ingargiola Federal
government (FEMA)
HRAC PROCEDURAL GUIDELINES
PARTICIPANTS’ ROLE
ü The Committee process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.
ü Listen to understand. Seek a shared understanding even if you don’t agree.
ü Be focused and concise—balance participation & minimize repetition. Share the airtime.
ü Look to the facilitator(s) to be recognized. Please raise your hand to speak.
ü Speak one person at a time. Please don’t interrupt each other.
ü Focus on issues, not personalities. Avoid stereotyping or personal attacks.
ü To the extent possible, offer options to address other’s concerns, as well as your own.
ü Represent and communicate with member’s constituent group(s).
FACILITATORS’ ROLE
ü Design and facilitate a participatory task force process.
ü Assist participants to stay focused and on task.
ü Assure that participants follow ground rules.
ü Prepare agenda packets and provide meeting summary reports.
GUIDELINES FOR BRAINSTORMING
ü Speak when recognized by the Facilitator(s).
ü Offer one idea per person without explanation.
ü No comments, criticism, or discussion of other's ideas.
ü Listen respectively to other's ideas and opinions.
ü Seek understanding and not agreement at this point in the discussion.
THE NAME STACKING PROCESS
ü Determines the speaking order.
ü Participant raises hand to speak. Facilitator(s) will call on participants in turn.
ü Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.
During the meetings, members will be asked to develop and rank options, and following
discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:
The Committee will seek to develop a package of
consensus-based recommendations for submittal to the Florida Building
Commission. General consensus is a
participatory process whereby, on matters of substance, the members strive for
agreements which all of the members can accept, support, live with or agree not
to oppose. In instances where, after
vigorously exploring possible ways to enhance the members’ support for the
final decision on a recommendation, and the Committee finds that 100%
acceptance or support is not achievable, final decisions will require at least
75% favorable vote of all members present and voting. This super majority decision rule underscores
the importance of actively developing consensus throughout the process on
substantive issues with the participation of all members and which all can live
with. In instances where the Committee
finds that even 75% acceptance or support is not achievable, publication of
recommendations will include documentation of the differences and the options
that were considered for which there is more than 50% support from the
Committee.
The Committee will develop its recommendations using
consensus-building techniques with the assistance of the facilitator. Techniques such as brainstorming, ranking and
prioritizing approaches will be utilized.
Where differences exist that prevent the Committee from reaching a final
consensus decision (i.e. with support of at least 75% of the members) on a
recommendation, the Committee will outline the differences in its
documentation.
The Committee’s consensus process will be conducted as an
open process consistent with applicable law.
Committee members, staff, and facilitator will be the only participants
seated at the table. Only Committee members may participate in discussions and
vote on proposals and recommendations. The facilitator, or a Committee member
through the facilitator, may request specific clarification from a member of
the public in order to assist the Committee in understanding an issue. Observers/members of the public are welcome to speak during
the public comment period provided at each meeting, and all comments submitted
on the public comment forms provided in the agenda packets will be included in
the facilitator’ summary reports.
Facilitator will work with staff and Committee members to
design agendas that will be both efficient and effective. The staff will help the Committee with
information and meeting logistics.
To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Committee’s consensus process. In discussing the Committee process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Committee process, members agree to represent and consult with their stakeholder interest groups.
The Florida Building
Commission and the Hurricane Research Advisory Committee encourage written
comments—All written comments will be included in the meeting summary report.
Name:
Organization:
Meeting Date:
Please make your comment(s) as specific as possible, and offer
suggestions to address your concerns.
Please limit comment(s) to topics within the scope of the Committee,
and refrain from any personal attacks or derogatory language.
The facilitator may, at his discretion, limit public comment to a
maximum of three-minutes (3) per person, depending on the number of individuals
wishing to speak.
COMMENT:
Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.