HURRICANE RESEARCH ADVISORY COMMITTEE
October
13, 2009—Meeting XVII
Embassy Suites Hotel;
Meeting Objectives
Ø To Approve Regular Procedural Topics (Agenda and
Summary Report)
Ø To Review Current Research Project Updates and Results
Ø To Discuss Additional Research Supporting Hurricane Resistant
Construction
Standards
Development
Ø To Discuss Project Tasks
Ø To Consider Public Comment
Ø To Identify Needed Next Steps, Assignments and
Agenda Items for Next Meeting
All Agenda Times—Including Public Comment and
Adjournment—Are Subject to Change
Meeting Agenda
Begins
at conclusion of the Florida Building Commission Plenary Session
Welcome
Review and Approve Agenda
Review and Approve December 8, 2008
Facilitator’s Summary Report
FMA Report on Industry Window/Wall
Standards
Review of 2010 FBC Flood Standards
Project
Presentation and Discussion on FBC and ASCE 7 Wind Load Requirements
for roof mounted equipment (Broward BORA memo and
FBC Declaratory Statement),- (Requirements of the 2007
Presentation on FY 2008-2009 Hurricane Resistance
Research
Discussion on Follow-up Research Supporting Hurricane Resistant
Construction
Standards
Development
Discussion
of other 2010 FBC Amendments Initiatives of Respective Workgroups
Discussion of Project Tasks
Next Steps: Agenda Items, Needed Information, Assignments, Date and Location
Adjourn
Contact Information and Project Webpage
Jeff Blair: jblair@fsu.edu ; http://consensus.fsu.edu/FBC/hrac.html
HRAC MEMBERSHIP AND REPRESENTATION
At the January 26, 2005
Commission meeting, Chairman Rodriguez appointed a small coordinating group
consisting of Commissioners and other stakeholder representatives, charged with
identifying what research is being conducted related to building failure issues
resulting from the 2004 hurricanes, identifying any research gaps on key issues
identified but not being researched, and finally, to ensure that the Commission
is provided with all relevant research findings on each of the major issues,
prior to the Commission considering code enhancements resulting from lessons
learned.
Raul L. Rodriguez, AIA,
Chair of the Florida Building Commission, made the following appointments to
the Hurricane Research Advisory Council. Members are charged with representing
their stakeholder group’s interests, and working with other interest groups to
develop a consensus package of recommendations for submittal to the Florida
Building Commission.
Members
and Representation
Raul Rodriguez, AIA, Chair Architects
Chris Schulte Roofing
contractors
Do Kim,
P.E. Insurance
industry
Jim Schock,
CBO Building
officials
Jamie
Gascon Local
government
Craig
Parrino, P.E. Product
manufacturers (concrete products)
Tim
Reinhold, PhD, P.E. Insurance
industry/Researchers
Joe Crum,
CBO (President, BOAF) Building
officials
Jack Glenn,
CBO Home
builders
Dave
Olmstead Product
manufacturers (windows)
John
Ingargiola Federal
government (FEMA)
Richard
Reynolds Insurance
Industry
HRAC PROCEDURAL GUIDELINES
PARTICIPANTS’ ROLE
ü
The Committee
process is an opportunity to explore possibilities. Offering or exploring an
idea does not necessarily imply support for it.
ü
Listen to
understand. Seek a shared understanding even if you don’t agree.
ü
Be focused
and concise—balance participation & minimize repetition. Share the airtime.
ü
Look to the
facilitator(s) to be recognized. Please raise your hand to speak.
ü
Speak one
person at a time. Please don’t interrupt each other.
ü
Focus on issues,
not personalities. Avoid stereotyping or personal attacks.
ü
To the extent
possible, offer options to address other’s concerns, as well as your own.
ü
Represent and
communicate with member’s constituent group(s).
FACILITATORS’ ROLE
ü
Design and
facilitate a participatory task force process.
ü
Assist
participants to stay focused and on task.
ü
Assure that
participants follow ground rules.
ü
Prepare
agenda packets and provide meeting summary reports.
GUIDELINES FOR BRAINSTORMING
ü
Speak when
recognized by the Facilitator(s).
ü
Offer one
idea per person without explanation.
ü
No comments,
criticism, or discussion of other's ideas.
ü
Listen
respectively to other's ideas and opinions.
ü
Seek
understanding and not agreement at this point in the discussion.
THE NAME STACKING PROCESS
ü
Determines
the speaking order.
ü
Participant
raises hand to speak. Facilitator(s) will call on participants in turn.
ü
Facilitator(s)
may interrupt the stack (change the speaking order) in order to promote
discussion on a specific issue or, to balance participation and allow those who
have not spoken on an issue an opportunity to do so before others on the list
who have already spoken on the issue.
ACCEPTABILITY
RANKING SCALE
During the meetings,
members will be asked to develop and rank options, and following
discussions and
refinements, may be asked to do additional rankings of the options if requested
by members and staff. Please be prepared to offer specific refinements or
changes to address your reservations. The following scale will be utilized for
the ranking exercises:
Acceptability Ranking Scale |
4 = acceptable, I agree |
3 = acceptable, I agree with minor reservations |
2 = not acceptable, I don't agree unless major reservations addressed |
1 = not acceptable |
| HRAC CONSENSUS PROCESS |
The Committee will seek to develop a package of consensus-based recommendations for submittal to the Florida Building Commission. General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose. In instances where, after vigorously exploring possible ways to enhance the members' support for the final decision on a recommendation, and the Committee finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting. This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with. In instances where the Committee finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Committee.
The Committee will develop its recommendations using consensus-building techniques with the assistance of the facilitator. Techniques such as brainstorming, ranking and prioritizing approaches will be utilized. Where differences exist that prevent the Committee from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Committee will outline the differences in its documentation.
The Committee's consensus process will be conducted as an open process consistent with applicable law. Committee members, staff, and facilitator will be the only participants seated at the table. Only Committee members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Committee member through the facilitator, may request specific clarification from a member of the public in order to assist the Committee in understanding an issue. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator' summary reports.
Facilitator will work with staff and Committee members to design agendas that will be both efficient and effective. The staff will help the Committee with information and meeting logistics.
To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Committee's consensus process. In discussing the Committee process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Committee process, members agree to represent and consult with their stakeholder interest groups.
| PUBLIC COMMENT FORM |
The Florida Building Commission and the Hurricane Research Advisory Committee encourage written comments—All written comments will be included in the meeting summary report.
Name: __________________________________________
Organization: ____________________________________
Meeting Date: ___________________________________
Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.
Please limit comment(s) to topics within the scope of the Committee, and refrain from any personal attacks or derogatory language.
The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.
COMMENT: ______________________________________________________________________
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Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.