FLORIDA BUILDING COMMISSION

Embassy Suites Hotel
3705 Spectrum Blvd,
Tampa, Florida 33612

Meeting Objectives

•  To Review and Adopt Meeting Agenda and Procedures and Guidelines

•  To Review Meeting Scope

•  To Review the Code Amendment Process Review Workgroup's Recommendations

•  To Evaluate, Rank, and Refine Proposed Options for TAC/Workgroup Alternate Members

•  To Consider Public Comment

•  To Adopt Recommendations for Submittal to the Commission

•  To Identify Any Needed Next Steps

1:00 Welcome and Introductions (R. Rodriguez)

1:05 Agenda Review and Approval (J. Blair)

1:10 Meeting Decision-Making Procedures and Meeting Guidelines (J. Blair)

1:15 Overview of Meeting Scope (J. Blair)

1:20 Review of Code Amendment Process Review Workgroup's Rec's. (J. Blair)

1:40 Issues Identification and Initial Evaluation of Options for Alternate Members (J. Blair)

2:00 Evaluation of Options—Ranking and Refinement of Options (J. Blair)

2:45 Public Comment (R. Rodriguez)

2:50 Adoption of Package of Recommendations for Submittal to the Commission (Rodriguez)

2:55 Next Steps (J. Blair)

3:00 Adjourn (R. Rodriguez)

Committee Organization And Process Ad Hoc Membership

The Chair appointed the following Commissioners to sit on the Ad Hoc:

Raul Rodriguez (Chair), Dick Browdy, Nick D'Andrea, Do Kim, Dale Greiner, and George Wiggins.

At the October 2006 Commission meeting, Chairman Rodriguez reported to the Commission that as a result of there being a large number of committees and workgroups—there is an overlap of participants and staff, as well as a limited quantity of time slots—stakeholders have recommended that the Commission consider allowing members appointed to TAC's and workgroup's to identify an alternate member to attend and participate in his/her place.

Chapter 553.77(1)(g) authorizes the Commission to appoint advisory committees and the Commission has done this through the use of workgroups. Rule 9B-3.004 (Commission Organization and Operations) addresses rules for Ad Hoc Committees, TAC's, and POC's. The Chair announced he was convening an ad hoc committee to consider alternate member provisions for both TAC's and workgroups. The Chair noted that the ad hoc would consider options to ensure that TAC's and workgroups' have a quorum, and that all views are represented during TAC and workgroup meetings.

During the meeting, members will be asked to develop and rank options regarding alternate members for TAC and workgroup appointed members, and following discussions and refinements, will be asked to do additional rankings of the option as refined, if requested by a member. Members should be prepared to offer specific refinements to address their reservations. A four-point ranking scale will be used, and in general, 4's and 3's indicate support and 2's and 1's indicate opposition to the option. A 75% threshold of 4's and 3's in proportion to 2's and 1's will be required for an affirmative (consensus) recommendation to the Commission. The following scale will be utilized for the ranking exercise(s):

The following process will be used for the Meeting:

•  Overview of member identified option(s),

•  Identification of new option(s) (if any),

•  General discussion of the option(s),

•  Public comment,

•  Acceptability ranking of option(s),

•  Identification of member's reservations regarding ranked options,

•  Second ranking if any member(s) wishes to change their ranking based on the discussion(s),

•  Consensus testing on package of recommendations for submittal to the Commission.

An individual TAC and/or workgroup member may nominate another individual to participate in a meeting in his/her absence.

The TAC and/or workgroup member must select his/her nominee, and in writing notify the Commission Chair, through the Department of Community Affairs.

Alternate members must be of the same stakeholder/constituent group as the appointed member.

The nominee must attend at least one meeting of the TAC and/or workgroup prior to serving as an alternate.

DCA staff will notify the member if his/her alternate selection is approved.

Other TAC and/or workgroup members may notify the Commission Executive Director of any concerns they have regarding the nominee.

The appointed member must notify the Facilitator that they will miss the next meeting and his/her alternate will attend in his/her place.

The appointed member must provide the alternate member with a copy of the upcoming meeting's agenda and other relevant documents, and consult with alternate on the substantive discussion issues before the TAC and/or workgroup.

The appointed member should provide his/her alternate with a summary of his/her views on each of the substantive issues under consideration at the upcoming TAC and/or workgroup meeting.

The Alternate shall sit at the table and participate and vote on all substantive discussions. The alternate should represent the appointed member's views on substantive discussion issues.

The alternate shall agree to follow all procedures as stipulated in the TAC and/or workgroup's adopted “Procedural Guidelines”.

All TAC and workgroup appointed members and alternates serve at the pleasure of the Commission Chair.

Commission members may not appoint an alternate member.

The Alternate Member Participation policy does not apply to POC's and Ad Hoc committees, since they are constituted entirely of Commission members.

Member's Comments and Reservations (December 2006):