FLORIDA BUILDING COMMISSION
REPORT AND
RECOMMENDATIONS
TO THE FLORIDA
BUILDING COMMISSION
Meeting Design & Facilitation By
Report By Jeff A. Blair
Florida Conflict Resolution Consortium
Florida State University
jblair@fsu.edu
http:// consensus.fsu.edu
This document is available in
alternate formats upon request to Dept. of Community Affairs, Codes &
Standards, 2555 Shumard Oak Blvd., Tallahassee, FL 32399, (850) 487-1824.
REPORT AND RECOMMENDATIONS
Chapter 553.77(1)(g) authorizes the Commission to appoint advisory committees and the Commission has done this through the use of workgroups. Rule 9B-3.004 (Commission Organization and Operations) addresses rules for Ad Hoc Committees, TAC’s, and POC’s. The Chair announced he was convening an ad hoc committee to consider alternate member provisions for both TAC’s and workgroups. The Chair noted that the ad hoc would consider options to ensure that TAC’s and workgroups’ have a quorum, and that all views are represented during TAC and workgroup meetings.
Committee
Organization And Process Ad Hoc Membership
The Chair appointed the following Commissioners to sit on the Ad Hoc:
Raul Rodriguez (Chair), Dick Browdy, Nick D’Andrea, Do Kim,
Dale Greiner, and George Wiggins.
The meeting started at 1:00 PM, and the following Ad Hoc members were present:
Raul Rodriguez (Chair), Dick
Browdy, Nick D’Andrea, Do Kim, Dale Greiner, and George Wiggins.
DCA
Staff Present
Rick Dixon, Mo Madani, and Betty Stevens.
The meeting was facilitated by Jeff Blair from the Florida Conflict Resolution Consortium at Florida State University. Information at: http://consensus.fsu.edu/
Information on the project, including agenda packets, meeting reports, and related documents may be found in downloadable formats at the project webpage below:
Meeting Objectives
The Ad Hoc voted unanimously, 5 - 0 in favor, to approve the agenda as presented including the following objectives:
ü To Review and Adopt Meeting Agenda and Procedures and Guidelines
ü To Review Meeting Scope
ü To Review the Code Amendment Process Review Workgroup’s Recommendations
ü To Evaluate, Rank, and Refine Proposed Options for TAC/Workgroup Alternate Members
ü To Consider Public Comment
ü To Adopt Recommendations for Submittal to the Commission
ü
To Identify Any Needed Next Steps
Work Group’s Decision-Making Procedures and Meeting Guidelines
Jeff Blair reviewed the Workgroup’s decision-making procedures.
Review of Code
Amendment Process Review Workgroup’s Rec’s.
The Ad Hoc Committee voted unanimously, 5 – 0 in favor, to recommend that the Commission implement the Code Amendment Process Review Workgroup’s recommendations regarding annual interim amendments and TAC review processes, through administrative rule and not via statutory change(s). The following recommendations should be implemented by Commission policy and administrative rule, and not through a statutory change(s):
1
Eliminate
the annual interim amendment process, maintaining only the triennial and
expedited processes. Provide statutory
authorization for the expedited process to be implemented whenever deemed
necessary by the Commission, and amend the criteria for the expedited process
to include updates and changes to federal and state laws.
The
TAC’s would review proposed code amendments, and after the 45 public comment period on the TAC’s recommendations,
the TAC would review and make recommendations
regarding substantive comments, and then the TAC’s revised recommendations would be submitted
to the Commission for their consideration in a rule development workshop and subsequently through a rule adoption
hearing.
Florida specific amendments to the base code should be narrowly defined and adhered to. This should be limited to only what is specifically needed in Florida beyond the provisions of the base code.
A set of criteria and a filtering process will be designed, and a process will be implemented to review and ensure that only Florida specific amendments are considered.
A screening process will be designed to ensure Florida specificity.
This process will be implemented so that no additional time is added to the overall code review process.
Only Florida specific amendments will be considered during the code update process (new and existing Florida specific amendments).
6 – 0 in favor.
An individual TAC and/or workgroup member may nominate another individual to participate in a meeting in his/her absence.
The TAC and/or workgroup member must select his/her nominee, and in writing notify the Commission Chair, through the Department of Community Affairs.
Alternate members must be of the same stakeholder/constituent group as the appointed member.
The nominee must attend at least one meeting of the TAC and/or workgroup prior to serving as an alternate.
DCA staff will notify the member if his/her alternate selection is approved.
Other TAC and/or workgroup members may notify the Commission Executive Director of any concerns they have regarding the nominee.
The appointed member must notify the Facilitator in advance of the meeting that they will miss the next meeting and his/her alternate will attend in his/her place.
The appointed member must provide the alternate member with a copy of the upcoming meeting’s agenda and other relevant documents, and consult with alternate on the substantive discussion issues before the TAC and/or workgroup.
The appointed member should provide his/her alternate with a summary of his/her views on each of the substantive issues under consideration at the upcoming TAC and/or workgroup meeting.
The Alternate shall sit at the table and participate and vote on all substantive discussions. The alternate should represent the appointed member’s views on substantive discussion issues.
The alternate shall agree to follow all procedures as stipulated in the TAC and/or workgroup’s adopted “Procedural Guidelines”.
All TAC and workgroup appointed members and alternates serve at the pleasure of the Commission Chair.
Commission members may not appoint an alternate member.
The Alternate Member Participation policy does not apply to
POC’s and Ad Hoc committees, since they are constituted entirely of Commission
members.
Adoption of Package
of Recommendations for Submittal to the Commission
The Ad Hoc voted unanimously, 6 – 0 in favor, to adopt the package of recommendations regarding the code amendment process and the alternate workgroup and TAC member proposal.
The Workgroup voted to adjourn unanimously at 2:20 PM.