FLORIDA BUILDING COMMISSION

Code Assembly Ad Hoc

December 10, 2008—Tampa, Florida

Embassy Suites Hotel; 3705 Spectrum Blvd, 33612; 813.977.7066

 

Meeting Objectives

ü      To Review Agenda

ü      To Hear an Overview of Issues Regarding Code Assembly

ü      To Identify, Discuss and Evaluate Options Regarding Code Assembly

ü      To Consider Public Comment

ü      To Adopt Recommendations for Submittal to Commission

ü      To Identify Needed Next Steps and Agenda Items for Next Meeting

All Agenda Times—Including Public Comment and Adjournment—Are Subject to Change

 

Meeting Will Start At Conclusion of Commission Plenary Session

 

Meeting Agenda

                  Welcome and Opening

                  Agenda Approval

                  Overview of Code Assembly Issues

                        2010 FBC Development and Adoption Schedule

                        Code Book Development and Assembly Process

                  Identification, Discussion and Evaluation of Issues and Options In Turn

                  General Public Comment

                  Adoption of Recommendations for Submittal to the Commission

                  Review of Ad Hoc Committee Delivery and Meeting Schedule

                  Next Steps and Agenda Items for Next Meeting

                  Next meeting agenda items, needed information/presentations, location, and date

                  Adjourn               

 

Contact Information and Project Webpage

Jeff Blair; 850.644.6320; jblair@fsu.edu ;

 

Code Assembly Ad Hoc Members

Raul Rodriguez, Chair, Hamid Bahadori, Dick Browdy, Ed Carson, Kiko Franco, Jim Goodloe,

Dale Greiner, Jeff Gross, and Chris Schulte.

COMMISSION AD HOC COMMITTEE

PROCEDURAL GUIDELINES

 

PARTICIPANTS’ ROLE

ü      The Ad Hoc process is an opportunity to explore possibilities. Offering or exploring an idea does not necessarily imply support for it.

ü      Listen to understand. Seek a shared understanding even if you don’t agree.

ü      Be focused and concise—balance participation & minimize repetition. Share the airtime.

ü      Look to the facilitator(s) to be recognized. Please raise your hand to speak.

ü      Speak one person at a time. Please don’t interrupt each other.

ü      Focus on issues, not personalities. Avoid stereotyping or personal attacks.

ü      To the extent possible, offer options to address other’s concerns, as well as your own.

ü      Represent and communicate with member’s constituent group(s).

 

FACILITATORS’ ROLE

ü      Design and facilitate a participatory task force process.

ü      Assist participants to stay focused and on task.

ü      Assure that participants follow ground rules.

ü      Prepare agenda packets and provide meeting summary reports.

 

GUIDELINES FOR BRAINSTORMING

ü      Speak when recognized by the Facilitator(s).

ü      Offer one idea per person without explanation.

ü      No comments, criticism, or discussion of other's ideas.

ü      Listen respectively to other's ideas and opinions.

ü      Seek understanding and not agreement at this point in the discussion.

 

THE NAME STACKING PROCESS

ü      Determines the speaking order.

ü      Participant raises hand to speak. Facilitator(s) will call on participants in turn.

ü      Facilitator(s) may interrupt the stack (change the speaking order) in order to promote discussion on a specific issue or, to balance participation and allow those who have not spoken on an issue an opportunity to do so before others on the list who have already spoken on the issue.

ACCEPTABILITY RANKING SCALE

During the meetings, members will be asked to develop and rank options, and following

discussions and refinements, may be asked to do additional rankings of the options if requested by members and staff. Please be prepared to offer specific refinements or changes to address your reservations. The following scale will be utilized for the ranking exercises:

Acceptability

Ranking

Scale

4 = acceptable,  I agree

3 = acceptable, I agree with minor reservations

2 = not acceptable, I don’t agree unless major reservations addressed

1 = not acceptable

AD HOC COMMITTEE CONSENSUS PROCESS

 

The Ad Hoc will seek to develop a package of consensus-based recommendations for submittal to the Florida Building Commission.  General consensus is a participatory process whereby, on matters of substance, the members strive for agreements which all of the members can accept, support, live with or agree not to oppose.  In instances where, after vigorously exploring possible ways to enhance the members’ support for the final decision on a recommendation, and the Ad Hoc finds that 100% acceptance or support is not achievable, final decisions will require at least 75% favorable vote of all members present and voting.  This super majority decision rule underscores the importance of actively developing consensus throughout the process on substantive issues with the participation of all members and which all can live with.  In instances where the Ad Hoc finds that even 75% acceptance or support is not achievable, publication of recommendations will include documentation of the differences and the options that were considered for which there is more than 50% support from the Ad Hoc.

 

The Ad Hoc will develop its recommendations using consensus-building techniques with the assistance of the facilitator.  Techniques such as brainstorming, ranking and prioritizing approaches will be utilized.  Where differences exist that prevent the Ad Hoc from reaching a final consensus decision (i.e. with support of at least 75% of the members) on a recommendation, the Ad Hoc will outline the differences in its documentation.

 

The Ad Hoc’s consensus process will be conducted as an open process consistent with applicable law.  Ad Hoc members, staff, and facilitator will be the only participants seated at the table. Only Ad Hoc members may participate in discussions and vote on proposals and recommendations. The facilitator, or a Ad Hoc member through the facilitator, may request specific clarification from a member of the public in order to assist the Ad Hoc in understanding an issue. Observers/members of the public are welcome to speak during the public comment period provided at each meeting, and all comments submitted on the public comment forms provided in the agenda packets will be included in the facilitator’ summary reports.

Facilitator will work with staff and Ad Hoc members to design agendas that will be both efficient and effective.  The staff will help the Ad Hoc with information and meeting logistics.

 

To enhance the possibility of constructive discussions as members educate themselves on the issues and engage in consensus-building, members agree to refrain from public statements that may prejudge the outcome of the Ad Hoc’s consensus process.  In discussing the Ad Hoc process with the media, members agree to be careful to present only their own views and not the views or statements of other participants. In addition, in order to provide balance to the Ad Hoc process, members agree to represent and consult with their stakeholder interest groups.

PUBLIC COMMENT FORM

The Florida Building Commission and the Ad Hoc encourage written comments—All written comments will be included in the meeting summary report.

 

Name:                                                                                               

Organization:                                                                                   

Meeting Date:                                                                      

 

Please make your comment(s) as specific as possible, and offer suggestions to address your concerns.

 

Please limit comment(s) to topics within the scope of the Ad Hoc, and refrain from any personal attacks or derogatory language.

 

The facilitator may, at his discretion, limit public comment to a maximum of three-minutes (3) per person, depending on the number of individuals wishing to speak.

 

COMMENT:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

Please give completed form(s) to the Facilitator for inclusion in the meeting summary report.